Localities

Welcome to Virginia Tax's Locality web page. This site is for Commissioners of the Revenue, Treasurers, and their staff to access information that will assist in processing matters.

What's New

IRMS Training

Process to Request IRMS Training Has Changed

As a security measure, the process for requesting IRMS training has changed. Requests for IRMS training no longer go through the IRMS Support mailbox. Instead, all such training requests must be emailed directly to TAX Security Administration at External.Entity.DocForms@tax.virginia.gov.

Review the source below for complete details.

• Employee Access Requirements and Forms

EESMC Updates

Local Estimated File Data Transmission Technical Issues and IRMS Support

Changes to the Local Estimated File Upload Process

Electronic Submission of Local Estimated Data

All Treasurers' Office are required to submit local estimated data electronically, eliminating the paper submission process.  We have developed a phased-in approach where specific localities are required to convert from paper to electronic by certain dates, with everybody on board by January 1, 2017.

Review the sources below for complete details. 

• TAV Presentation June 2017
• Phase-In Implementation Schedule

IRMS Systems Access and Related Information

• Employee Access (Requirements and Forms)
• IRMS Access Form
• Locked Accounts and Terminated Access--What should you do?
• Common System Problems
• Testing Requirements for Files and Data Transfers (EESMC)
• IRMS Support

Virginia Learning Center (VLC)

• VLC Registration
• VLC--Online IRMS Training

Individual Income Tax

• 2019 Filing Season Training Announcement
• Commissioner of the Revenue Specific Training Document
• Treasurer Specific Training Document
• 2018 Legislative Changes All Inclusive
• Reorder Additional Tax Forms
• Domicile Questionnaire

Sales and Use Tax

• FIPS Code Lookup 
• Information about Sales Tax Distribution Reports
• Locality Sales Tax Transfer Request Form and Instructions

Other Taxes

• Communications Tax 
• Bank Franchise Tax
• Motor Vehicle Rental Tax

Helpful Information

• Assessment Forms
  • Form 905 Memorandum of Corrected Assessment,  Page 1 and Page 2
  • Form 907 Board of Equalization of Real Estate Assessment
• S.L.E.A.C. Manual (includes Land Use Application)
• Cumulative Interest Factors - updated March 2019
• Spay Neuter Locality Summary - updated November 2018
• Power of Attorney FAQs

Local Office Administration

• Roles and Responsibilities 
• MOU and Confidentiality Forms for Commissioners, Treasurers, Finance Directors, and Towns (updated Oct. 2018)
  • ​Memorandum of Understanding Between Virginia Department of Taxation and Local Tax Officials
  • After Hours and Emergency Contact Information
  • Agreement Regarding Safeguarding and Confidentiality of Federal and State Tax Information
  • List of Locality Staff Authorized to Access State Tax Information